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Employee Exit Conversations
A practical template for respectful, well-managed exit conversations.
Whether an employee is resigning or leaving involuntarily, the final conversation should be clear, consistent, and well documented.
Use this template to prepare before you walk into the room.
What's at stake
Every exit conversation should answer three questions:
If the employee leaves with uncertainty, the conversation isn't finished.
Before you walk into the room
Confirm the facts
Align internally
Check yourself
During the conversation
Open with facts
Lead with clarity. Don't delay the purpose of the meeting. Explain why you're meeting, the decision (or resignation), and what happens next. Then pause. Give the employee time to respond before moving into logistics.Don't delay the purpose of the meeting.
Ask
Before you finish
Confirm:
After the conversation
Document
Prep checklist
Don't let your notes become another task.
Continue exploring
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A practical template for fair, consistent performance conversations.
Career & Retention Conversations
A practical template for conversations that help employees grow, and help you understand when they're at risk of leaving.
Workplace Investigation Interviews
A practical template for fair, objective workplace investigations.
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